Anchorage Women’s Clinic is seeking an experienced Executive/Administrative Assistant. Responsibilities include many different and very important details that keep a 50+ person clinic operating efficiently and effectively. Successful candidate must be organized with excellent attention to detail, be self-directed, and have the ability to follow/track a task to completion.

Responsibilities Include:

• Support leadership team with administrative tasks and special projects
• Coordinate external networking, community and sponsorship events
• Organize clinic meetings, lunches, dinners and other special events
• Coordinate maintenance issues with hospital, visits by repair people (copiers, phones, etc.) and track work orders
• Receive and direct mail and visitors
• Complete monthly credit card reconciliation and other account payable activities
• Assist with Human Resource support duties
• Ensure clinic website is up to date
• Review provider schedules as directed
• Assist with onboarding new provider and professional staff
• Coordinate employee recognition activities (birthdays, anniversaries, etc.)
• Assist in keeping provider certifications up to date as well as medical subscriptions
• Stock office supplies and coordinate special requests for supplies, furniture and office equipment (with the approval of the Administrator)
• Maintain stock of logo and promotional materials, clinic items, business cards, etc.
• Run errands as requested
• Keep a task list and report status and progress
• Work regularly with the management team to develop and implement policies, procedures, and workflows that streamline and enhance administrative processes

Position Requirements:

• Minimum 3 years’ executive/administrative support experience required
• Excellent organizational, communication, and interpersonal skills
• Ability to exercise good discretion in handling sensitive information
• Demonstrated ability to take initiative and keep projects moving forward
• Strong problem-solving and creative thinking skills
• Ability to work independently and as part of a team
• Proficiency in Microsoft Office and other relevant software
• Ability to maintain a high level of professionalism and confidentiality

Anchorage Women’s Clinic offers a competitive salary, generous paid time off, and full benefits package to include medical, dental, vision, life insurance, and 401(k). To apply, please submit your resume to: HR@awcp.net

Anchorage Women’s Clinic is an Equal Opportunity Employer